Piedmont College Libraries

Statement on the Confidentiality of Library Records

Protecting the rights of library users to view and read materials without fear of intrusion, intimidation, or reprisal is a core value for all librarians and archivists.  To safeguard the privacy of individuals in their use of the library, the Libraries of Piedmont College maintain the confidentiality of Library records.  In addition, student records, including library borrowing records, are protected by the Federal educational privacy laws commonly known as FERPA.

Piedmont College Libraries affirm the letter and the spirit of Section 24-9-46 of the Code of Georgia, Annotated, entitled "Confidential nature of certain library records", which reads in relevant part:

(a)   Circulation and similar records of a library which identify the user of library materials shall not be public records but shall be confidential and may not be disclosed except:

(1)  To members of the library staff in the ordinary course of business;

(2)  Upon written consent of the user of the library materials or the user's parents or guardian if the user is a minor or ward; or,

(3)  Upon appropriate court order or subpoena.

(b)  Any disclosure authorized by subsection (a) of this Code section or any unauthorized disclosure of materials made confidential by that subsection (a) shall not in any way destroy the confidential nature of that material, except for the purpose for which an authorized disclosure is made.  A person disclosing material as authorized by subsection (a) of this Code section shall not be liable therefor.

The term library staff, as used above, includes all permanent or temporary, full-time or part-time, employees of the College that are assigned to work in any part or division of the Library, of any classification whatever.  The term includes any student employed in any part or division of the Library through College work aid/work study funds; for example, graduate assistants or student workers. 

The term library materials, as used above, includes books, journals, technical reports, and any other material in print, microform, audio, film, tape, CD-ROM, video disk, or online formats.

Procedures Regarding Privacy of Library Records

Approved by the Library Subcommittee of the Curriculum & Programs Committee, November 14, 2007.