Statement on the Confidentiality of Library
Protecting the rights of library users to view and read
materials without fear of intrusion, intimidation, or reprisal is a core value for
all librarians and archivists. To safeguard the privacy of individuals in
their use of the library, the Libraries of Piedmont College maintain the
confidentiality of Library records. In addition, student records,
including library borrowing records, are protected by the
Federal educational privacy laws commonly known as FERPA.
Piedmont College Libraries affirm the letter and the spirit
of Section 24-9-46 of the Code of Georgia, Annotated, entitled
"Confidential nature of certain library records", which reads in relevant part:
(a) Circulation and similar records of a
library which identify the user of library materials shall not be public
records but shall be confidential and may not be disclosed except:
(1) To members of the library staff
in the ordinary course of business;
(2) Upon written consent of the
user of the library materials or the user's parents or guardian if the user is
a minor or ward; or,
(3) Upon appropriate court order or
(b) Any disclosure authorized by subsection (a) of
this Code section or any unauthorized disclosure of materials made confidential
by that subsection (a) shall not in any way destroy the confidential nature of
that material, except for the purpose for which an authorized disclosure is
made. A person disclosing material as authorized by subsection (a)
of this Code section shall not be liable therefor.
The term library staff, as used above,
includes all permanent or temporary, full-time or part-time, employees of the
College that are assigned to work in any part or division of the Library, of
any classification whatever. The term includes any student employed in
any part or division of the Library through College work aid/work study funds;
for example, graduate assistants or student workers.
The term library materials, as used above,
includes books, journals, technical reports, and any other material in print, microform,
audio, film, tape, CD-ROM, video disk, or online formats.
Procedures Regarding Privacy of Library
- Any Libraries'
staff member who is asked for the names and usage history of borrowers or
other library users should reply that the information is confidential and
protected by law.
staff members should never discuss borrowers' records with anyone except
other Libraries' employees in the ordinary course of business.
presenting charges to the College Business Office for collection, details
of the materials in question may not be revealed, only charges to be
violations: Any Libraries' staff member who violates
confidentiality may be subject to appropriate sanctions.
Any problems arising in connection with this policy should be
referred to the Director of Library Services, or in the Director's
absence, to one of the staff librarians and also the Vice President for
Academic Affairs; or in his absence, any of these: the Vice
President for Finance & Administration, the Vice President for the
Athens Campus, or the Executive Vice President.
Any Library employee who is presented with a court order or subpoena
for records should refer the presenter to the Director of Library
Services, or in the Director's absence, to one of the staff librarians and
also the Vice President for Academic Affairs; or in his absence, any of these:
the Vice President for Finance & Administration, the Vice President
for the Athens Campus, or the Executive Vice President.
Any Libraries' employee who is presented with a warrant should step aside
and allow the arresting officer to proceed as he or she sees fit in
accordance with the warrant; and should immediately contact the Director
of Library Services; or in the Director's absence, one of the staff
librarians and also the Vice President for Academic Affairs; or in his
absence, any of these: the Vice President for Finance &
Administration, the Vice President for the Athens Campus, or the Executive
Approved by the Library Subcommittee of the Curriculum & Programs Committee, November 14, 2007.