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The MAYFLOWER: The Basics

Introduction to the MAYFLOWER Search Results in Keyword Searching
Quick Search -- Search Types Search Results in Browse Searching
Quick Search -- Search Fields Call Number Browsing
Keyword vs. Browse Searches Hotlinked Fields in MAYFLOWER
Phrase Searching Library Locations
Searching with Wildcard Symbols Printing, Saving, and E-mailing Records
Combining Search Terms Navigating in MAYFLOWER
Punctuation & Spaces in Search Terms Your User Account

Introduction

The MAYFLOWER is the electronic catalog of the Arrendale Library of Piedmont College. It contains a record of the items owned by the Arrendale Library at both the Demorest and Athens campuses.&nbsnbsp; The MAYFLOWER includes items held on reserve for specific courses and also the current circulation records for borrowers.
As of May 2004, all items owned by the Library -- books, periodicals, videos, musical scores, maps -- are recorded in MAYFLOWER, except for sound recordings. Those will be added to the catalog in the near future. The MAYFLOWER also contains records for electronic books and journals. These records have hotlinks which take the user to websites which contain the work. MAYFLOWER indicates whether an item is part of the Demorest or the Athens collection, where an item is located in the Library, as well as whether it is currently checked out and its due date.

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Using Quick Search

Quick Search is available on the opening screen of the MAYFLOWER and also when you select the Quick Search option from the folder tab menu which appears on the right-hand side of all search screens. This search allows you easy access to the most common search types and search fields.

Search Types You Can Select Using the Radio Buttons

  • When you use the Keyword search type, MAYFLOWER searches for records which contain the word(s) you entered, in the same field, in any order, not just in the order in which you entered them.
  • When you use the BROWSE search type, MAYFLOWER treats your terms as a phrase or the beginning of a phrase and shows you lists of author names, titles, subject headings, series titles, or periodical titles used in the library catalog. MAYFLOWER searches for headings which have your search terms in the same field and in the same order entered.
  • When you use the EXACT search type, MAYFLOWER searches for records which contain the terms you enter, in the same field, and in exactly the order you enter them. Use this search only when you are sure of what a complete title or author name is.
  • When you enter terms in the search input box and press Enter, the search performed is a Keyword - Search Everything search.
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Search Fields You Can Select By Clicking on the Search Icons

  • SEARCH EVERYTHING (keyword searching only): finds and displays all library materials containing the word(s) entered in any part of the bibliographic record, not just in the individual fields you can search which are referred to below.
  • TITLE: finds and displays all library materials using all or part of a title.
  • SUBJECT: finds and displays all library materials using all or part of a Library of Congress subject heading.
  • SERIES: finds and displays all library materials which are part of a publisher's subject series.
  • PERIODICAL TITLE: finds and displays all periodicals using all or part of a title. "Periodicals" include magazines, journals, and newspapers, and also any other types of materials received by subscription, such as reference books published annually.
  • When you enter terms in the search input box and press Enter, the search performed is a Keyword - Search Everything search.

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Keyword Searches vs. Browse Searches

Keyword Searches
Browse Searches
Return records containing the search terms anywhere in the specified field and in any order. Return records beginning with the words entered.
Use when exploring topics. Use when the item is known.
Word order is not important. Word order must be known.
Generally use for All Fields and Subject searches. Generally use for Author, Title, and Periodical Title searches.

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Phrase Searching

If you enclose a phrase in 'single quotes', MAYFLOWER will search for that exact phrase. This is especially useful when searching for particular essays, poems, or short stories in anthologies, or for the name of the chapter of a book of collected papers. For example, if you want to read O. Henry's short story The Cop and the Anthem, enclose that title in 'single quotes' like this:  'the cop and the anthem' This is a keyword/search everything search.

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Searching with Wildcard Symbols

Wildcard symbols can be used in search terms to stand for one or more alphanumeric characters. The effect of these symbols is a more efficient broadening of a search. There are two types of wildcard symbols in MAYFLOWER: the truncation symbol, $, and the substitution/masking symbol, ?. Both these symbols can be used only in Keyword searching.

The Truncation Symbol -- $

"Truncate" means to cut off or to trim. The $ can stand for any number of characters at the end of a word. For example, a Keyword search for "comput$" will retrieve records which contain all of the following terms: computer, computers, computing, computation, computational and so on. It's more efficient to search using the $ in this case because otherwise you'd have to type in the search phrase computer OR computers OR computing OR computation OR computational and so on to get the same results.
The $ can also stand for any number of characters within a word. Thus you can use the $ to retrieve on words with American/British variant spellings. A Keyword search for "lab$r" will retrieve records which contain both "labor" and "labour." A Keyword search for "p$dagogy" will retrieve records which contain both "paedagogy" and "pedagogy."
You can use more than one $ in a search term. A Keyword search on p$dagog$ will retrieve paedagogy and paedagogical, pedagogy and pedagogical.

The Substitution/Masking Symbol -- ?

The substitution or masking symbol is the question mark?. It masks only a single character. Use with a Keyword search to cover up one or more alphanumeric characters in a search term. The substitution symbol is helpful when you are unsure of a spelling or when you want to find two forms of one word or when you wish to be more precise than is possible with the $.
For example, a Keyword search on "wom?n" will retrieve "women"and "woman". A Keyword search on "comput??" retrieves only "computer,", but no other forms of that word.
You can use more than one ? in the same search term. A Keyword search on wom?n? will retrieve on women and woman and also on women's and woman's.

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Combining Search Terms

When searching by Keyword, use AND, OR, and NOT between search terms to refine the search.
AND: Reduces results by only retrieving records with both terms present.
OR: Increases results by including records with either term present.
NOT: Reduces results by excluding records with the specified term.

Examples of Keyword/ Search Everything searches:
  • (wom?n or female) and (islam$ or muslim)
  • (cat$ or feline) not musical
  • civil war and soldier? and casualt$

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Punctuation & Spaces in Search Terms

Usually MAYFLOWER ignores common punctuation marks when it searches and inserts a space in the search string.

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Search Results Lists in Keyword Searching

A Keyword search retrieves a list of records arranged in publication date order, most recent at the beginning of the list. Results lists are presented in groups of 20 records. Use the Backward and Forward buttons to move between groups of brief records. Information about an item's availability is shown at the right side of the display.

To see an individual record in more detail, click on the View button.

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Search Results Lists in Browse Searching

A Browse search retrieves an alphabetical list of author names, titles, subject headings, etc. The second entry on the list will be the closest match to the term(s) searched. The number of items which are linked to a heading is shown to the right of each heading. To see the records retrieved by an entry, click on the linked heading. The list of records will then be displayed.

To see an individual record in more detail, click on the View button.

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Browsing by Call Number

  • The Library of Congress Classification is the system Arrendale Library uses to organize its materials. Part of that system is the use of Library of Congress Call Numbers.
  • The CALL NUMBER attached to an item is a code which indicates two important things: the item's subject and the item's location on the shelves of the library, in the midst of other works on the same subject or on related subjects.
  • You can browse the Outline of the LC Classification to get an idea of where a subject area is located within it.
  • To browse by the call number, type all or part of a call number.  The more complete the number, the greater the accuracy of the records retrieved.
  • The result of a Call Number browse is a brief record list which may be viewed forward and backward in call number order. The brief record list displays the closest match in bold characters as the 1st entry. If the call number is not found, the 1st entry, shown in bold, is the closest to the call number searched.

For example, if you search for items with the call number PR6019.O9 D8 ,
you'll get this brief record list:
1) PR6019.O9 D8 1960
Dubliners / James Joyce. / Joyce, James, 1882-1941.

2) PR6019.O9 D87
Twentieth century interpretations of Dubliners: a collection of critical essays / edited by Peter K. Garrett.

3) PR6019.O9 F5 1982
Finnegans wake / James Joyce.

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Hotlinked Fields in MAYFLOWER

A full record display in MAYFLOWER has several fields which may be hotlinked to other records in the catalog. Clicking on a linked word or phrase will automatically perform a search on that term. For example, clicking on the subject heading Child abuse -- United States will retrieve other items with the same subject heading. Or if you have an author's name, like Dickens, Charles, clicking on that name will retrieve all items by that writer.
When you click on links to World Wide Web sites, another browser window opens and to takes to that web site.

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Library Locations

To determine where an item is located in the Library, view the full record. The call number and location of the item are given at the bottom of the full record display. The following table shows the most common locations. Please ask a librarian or a staff member about other locations you encounter.

BOUND-PER Bound Periodicals 2rd Floor
CHECKEDOUT Checked Out  
CIRC-DESK Circulation Desk 3rd Floor
CURR-PER Current Periodicals 3rd Floor
DISPLAY Display Shelves 3rd Floor Lobby
JUVENILE Children and Young Adult Collection 3rd Floor
MICROFICHE Periodicals on Microfiche 3rd Floor
Music Library Musical Scores 3rd Floor
NEW New Display Shelves 3rd Floor Lobby
ON-SHELF Circulating Books Classes A-D -- 2nd Floor
Classes E-Z -- 3rd Floor
REFERENCE Reference Collection 3rd Floor

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Printing, Saving, and E-mailing Records

The word "Capture" on the Print/Capture button, is a general term for saving or e-mailing. From a brief results list, you can mark records to print, save, or e-mail later. Put a checkmark in the checkbox to the left of one or more records, and then click on the Print/Save button. You can also mark records on a full record display by putting a checkmark in the checkbox at the top left side of the record display.

On the Print/Save screen, any records which have been marked will be listed in the first box by their number in the brief results list. Or if you want the whole list, fill in a range of numbers which corresponds to the numbers in the brief results list, e.g. "1-30." Beneath that box, options are provided for how the printed/saved/e-mailed record will be displayed. The Library recommends that you use the default options. If you're e-mailing your list, put your e-mail address in the e-mail address box.

To view, print, save, or e-mail your list of records, click the appropriate button toward the bottom of the screen. A second browser window will open. Use that window to view, print, or save your search results set. Use the browser's "File" menu (at the very top of the screen) to print or save. (When saving, be sure to save as a text (.txt) file, not as an HTML file. If you save as .html, you'll get all the html coding which is invisibly part of the display.)

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Navigating in MAYFLOWER

  • Don't use your browser's backward and forward buttons or its goback or goto commands to move around in the MAYFLOWER. The system cannot use the browser's versions of those commands and will respond erratically or not at all.
  • Always use the navigation buttons at the top of the MAYFLOWER window, such as Backward, Forward, Go Back.
  • To start a new search, click on either of the New Search buttons.
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Managing Your User Account
  • You can check your borrower's record to determine your current checkouts and their due dates.
  • You can renew your checked-out items online.
  1. You must have your library barcode to use these services. It is affixed to the back of your Piedmont College student or faculty ID card. If you don't have a College ID card, then your library barcode was affixed to your library card when your user account was created. If you're not sure what your library barcode is, please call the Circulation Desk at x1111 for assistance.

  2. IMPORTANT! It is each user's responsibility to keep her or his library barcode private. Just as you are responsible for the materials you check out from the library, you are also responsible for your library barcode, the knowledge of which will give anyone access to your library account.

  3. Open the MAYFLOWER as usual and then choose the RBUSERV.gif - 1277 Bytes icon at the top of the screen.

  4. At the User Services screen, you have two choices:
    • Check Your User Account
    • Renew Your Checkouts
    • No matter which you choose, you must input your library user barcode at the next screen.

  5. If you choose CHECK YOUR USER ACCOUNT, you will see 4 hot links at the next screen after you input your user barcode.
    • The 1st, BILLS, will show you a page which details any charges against your account for already returned, overdue or lost items.
    • The 2nd, CHECKOUTS, will show you a page with the complete list of your current checkouts from the circulating collection, the reserves collection, or any item checked out to you through the Interlibrary Loan service. The system will show you when each item is due. You should notice whether the due date has passed.
    • The 3rd, HOLDS, will show you a page with the complete list of hold requests you have placed for items checked out by another user and when items should become available. Hold requests may be placed through the Circulation Desk.
    • The 4th, REQUESTS/LIBRARY MESSAGES, is not used at this time.

  6. If you choose RENEW YOUR CHECKOUTS, you will have to input your user barcode at the next screen.
    • Then MAYFLOWER will show you a page with a list of your current checkouts from both the circulating collection, the reserves collection, or any item checked out to you through the Interlibrary Loan service. The system will show you when each item is due.
    • At the top of the list, click in the checkbox to renew ALL items. Or you can choose individual items to renew using the check box beside each entry. Having made your choices, scroll to the bottom of the screen and click on the Renew Selected Items button at the bottom of the screen.
    • MAYFLOWER will then show you a list of all renewed items and their new due dates. You should make note of the new due dates.
    • Piedmont College students can renew any item from the regular circulating collection 3 times OR until the end of the current semester, whichever comes first, unless someone else has requested to use the item.
    • Students can renew any item from the Reserves Collection 1 time only, unless someone else has requested to use the item.
    • Materials borrowed through the Interlibrary Loan service cannot be renewed through the MAYFLOWER. You should consult with the librarians or the permanent library staff for ILL renewals.

  7. The MAYFLOWER will not allow renewals if:
    • the item was borrowed for you on interlibrary loan;
    • an item has been requested for use by another library user;
    • an item is already overdue; or,
    • unpaid bills total more than $10.

  8. For help with this process, come to the library and ask for help from any staff member or contact the Circulation Desk at 706-776-0111
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